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Facilities Coordinator in Nashville, TN at National General Insurance

Date Posted: 5/8/2019

Job Snapshot

Job Description

Primary Purpose:

This specific position will be focused on construction and new store acquisition. This position acts as a liaison between the client and vendors to ensure work is completed in a timely manner.


Essential Duties and Responsibilities:

Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

  • Coordinate or perform preventative and general repairs to new/existing installations of building
  • Prepare contracts for construction bids regarding new and existing business unit build-outs.
  • Setup vendors and facilities related accounts for new stores and acquisitions.
  • Collect, organize and properly save all related business unit paperwork.
  • Coordinate with construction project managers, sales team and management staff to ensure smooth new store openings, relocations, closures and business acquisitions.
  • Perform work in the inspection, repair, construction and documentation of all work, systems, and hazardous conditions. Support managers and employees, to facilitate the efficient operation
  • Report or coordinate repair of building lighting systems, drain and sewer cleaning
  • Report or handle resolution of any leaks, HVAC, janitorial, electrical and other facility related issues to building management or vendor
  • Coordinate extermination services with vendor or building management
  • Perform or coordinate any repairs to filtered water systems
  • Perform of coordinate furniture installations, repairs or reconfigurations
  • Coordinate all office moves
  • Respond daily to safety and emergency situations; assist in developing evacuation plans and coordinate safety drills
  • Participate and support Facilities Business Continuity Planning and Events
  • Support company events
  • Keep others informed of work being performed that may impact their work area
  • Work with outside contractors and vendors following all building procedures and reporting procedures
  • Participate and support internal and external audits
  • Assist with invoice review and budget preparation. Submit related invoices to Accounts Payable
  • Assist with construction project management. Coordinate vendor proposals
  • Coordinate vendors and contractors for major repair projects
  • Maintain records and reports
  • Ensure that all vendors have acceptable proof of insurance and provide W9 (if new vendor). Submit to Vendor Management for vendor set-up
  • Parking Management


Minimum Skills and Competencies:

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • High school diploma or general education degree (GED)
  • 2+ years of related experience in a facilities capacity
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Must have experience managing vendors
  • Must be able to work flexible hours
  • Exceptional organizational skills, attention to detail and process-oriented mindset
  • Comfortable working in a fast paced environment
  • Critical thinking skills in problem solving and decision-making
  • Asks questions and seeks assistance
  • Takes responsibility to eliminate the source of problems;
  • Confidentiality regarding information pertaining to all tenants and employees;
  • Maintain proper appearance and personal conduct for the employee's particular job;
  • Ability to work in a team environment. Willing to travel if needed. Willing to perform repairs, if applicable
  • Must be able to lift minimum of 50 lbs.


Desired Skills:

  • Bachelor's Degree
  • Prior onsite audit experience



Job Requirements


About National General Holdings:

National General Holdings Corp. is headquartered in New York City. National General traces its roots to 1939, has a financial strength rating of A– (excellent) from A.M. Best, and provides personal and commercial automobile, homeowners, umbrella, recreational vehicle, motorcycle, supplemental health, and other niche insurance products. We are a specialty personal lines insurance holding company. Through our subsidiaries, we provide a variety of insurance products, including personal and commercial automobile, homeowners, umbrella, recreational vehicle, supplemental health, lender-placed and other niche insurance products.

National General is a fast paced, dynamic, and entrepreneurial organization. Our team members live by and exemplify what we call the 4Es. At National General, we are Energized, Engaged, Empowered, and we Execute every day in order to provide an exceptional experience for our customers! We are passionate about our organization and the value that we add every day. A successful candidate with National General will embody the 4Es. Our team is poised to outperform the competition. We are National General Insurance and with us you can be extraordinary! Come join our team!

Companies and Partners

Direct General Auto & Life, Personal Express Insurance, Century-National Insurance, ABC Insurance Agencies, NatGen Preferred, NatGen Premier, Seattle Specialty, National General Lender Services, ARS, RAC Insurance Partners, Mountain Valley Indemnity, New Jersey Skylands, Adirondack Insurance Exchange, VelaPoint, Quotit, HealthCompare, AHCP, NHIC, Healthcare Solutions Team, North Star Marketing, Euro Accident.

In addition to a phenomenal career opportunity, National General Insurance offers an excellent benefits package including:

• Paid Training
• Medical, Dental, Vision benefits
• Wellness Programs
• Life and Short/Long Term Disability Insurance
• 401k w/ Company Match
• Company Paid Holidays & Generous Time-off policy
• Employee Discount Program
• Career Advancement and Development Opportunities
• On-site Healthcare Clinic (Winston-Salem and Cleveland offices)
• On-site Fitness Center (Cleveland and Dallas offices)
• Subsidized parking (Cleveland office)

National General Holdings Corp. is an Equal Opportunity (EO) employer – Veterans/Disabled and other protected categories. All qualified applicants will receive consideration for employment regardless of any characteristic protected by law. Candidates must possess authorization to work in the United States, as it is not our practice to sponsor individuals for work visas.

In the event you need assistance or accommodation in completing your online application, please contact NGIC main office by phone at (336) 435-2000.



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